Unit 143 Board Meeting

        September 10, 2008

(Approved October 22, 2008)

President John Samsel called the meeting to order at 6:58 PM. Present were Board members Bob Janis, Bob Wheeler, Sheryl Finkenstadt, Donna Pedrotti, Steve Zenk, Jane Ettelson, Suzi Shymanski-Moore, Ed Hale, Mark Ludwig, Debbie Romero, Carl Clyne and Sasanka Ramanadham. Absent were Board members Sandy Bigg and Donna Pedrotti. Also present was Mike Carmen.

July Minutes

The July minutes were approved.

Corresponding Secretary's Report

The Unit 143 data base was updated with the ACBL In/Out Report dated 9/01/2008. Seventeen new members and nine reinstated members were reported.

The 2008 POTY report was updated to include results of the Sept 7 th Unit Game. The report was e-mailed to Milt Zlatic and Sheryl Finkenstadt.

Mailing labels were printed for Ed Hale and will be used to notify Unit 143 members who qualified for the District 8 NAP Finals.

A list all Unit 143 members was printed for Donna Pedrotti. The list will be used in the Unit board election in October.

Treasurer's Report

Bob Janis provided a copy of the Unit 143 balance sheet as of August 31, 2008. This showed a balance of $33,276 in the checking account. The unit has $61,329 in current assets. The report shows a profit of $23,585 for the months of October 2007 thru August 2008. However, Bob noted that about $20,000 in bills from remain unpaid from the Regional Tournament. Bob anticipates that after all the bills are paid, Unit 143 will realize about $3,000 in profit for the year. The report was approved.

Bob also provided a preliminary copy of the 2008/2009 budget. The budget projects a loss of $6,350 for the next fiscal year. Bob requested board members review their budget items and provide input as required.

STANDING COMMITTEES

A. Awards/Nominating/Club Liaison

No Report

.

  1. Charity/Hospitality/Caddies

No Report.

  1. Education

No report

D. Membership

Steve Zenk reported a net gain of 13 members. Our membership count stands at 1081.

E. Website

Sheryl Finkenstadt reported there were13600 hits in August web site pages. She attributes the increase to the posting of the August Regional results on the web site.

  1. Publicity

Sasanka Ramanadham is preparing a description of how he performs his duties for his successor.

  1. NAP/GNT

Ed Hale reported that he is collecting the names of the NAP qualifiers from the Game Results pages on the unit web site. Post cards will be sent to the qualifiers.

  1. !99er Tournament

Jane Ettelson reported that 30 pairs have made reservations for the upcoming 199er tournament on 9/27/2008. The fee will be $8. The board approved raising the fee to $10 for the March 199er tournament.

  1. Recording Secretary/Bidding Boxes

No report

  1. Vice President

No Report.

  1. District 8 Representative

Debbie Romero reported that Jay Coleman will be the new District 8 President.

The NAP will be held on Nov. 8 & 9, 2008 at the Eagles Club in Springfield, IL.

A new cap on fees that can be charged at Regional events has been raised to $16.

The GNT event has been scheduled for May 2 & 3, 2009 and will be held at the Eagles Club in Springfield, IL. The District has asked that we advertise this event to our C players.

St Louis may be the site for the 2013 NABC.

  1. Tournament Chairman

Mike Carmen presented his report on the August Regional Tournament. Revenue was up about $3,383 from last year. Table count was up 78. The net profit from the tournament was about $4,630.

 

Mike said he heard a lot of comments concerning the revised tournament schedule. The main complaint was from local players who felt that the KO schedule made it difficult those players who played with multiple partners during the week. Mike said he also received a lot of positive comments on the tournament schedule.

Mike suggested that postcards for next year's tournament be sent to those out of town players who attended this year's tournament. Mike said we had about the same number of pro teams as last year.

Mike suggested that a two session Swiss team event might be used to replace one of the morning compact KO events.

Mike noted that the average fee for Regional events is now $14. If we charged this amount, the regional would have earned an additional $11,000. Mike noted that expenses are rising. We presently have an agreement with the hotel for 2009 and a tentative agreement with the hotel for 2010.

Mike stated that the Charity event earned $909. This amount will be given to the Backstoppers organization.

Mike presented his budget for the October Sectional Tournament. Mike projects a profit of about $420.

New Business

None

Old Business

Sheryl Finkenstadt prepared a procedure for running the upcoming election for the new Unit 143 Board members. This procedure outlines the procedure for absentee ballots and voter verification. The polls will be open from 11:00am -1:30 pm and 6:00pm -7:00pm on Friday and Saturday and from 9:00am -10am on Sunday. Votes will be counted at the board meeting to be held on Wednesday Oct 22, 2008.

Suzi Shymanski-Moore will be the election coordinator

  Meeting Adjourned at 8:54 PM


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